Marg Whitevision BV

Whitevision BV Description

WhiteVision's software is designed to automate the processing of incoming documents, focusing on four primary stages: collection, recognition, processing, and approval.

1. Collection

The software serves as a centralized platform where documents from various sources—such as XML files, PDFs, emails, and even paper documents—are gathered. This centralization ensures that all incoming information is accessible from a single point, reducing the complexity associated with handling documents from multiple channels.

2. Recognition

Once collected, the software employs advanced OCR technology combined with artificial intelligence to extract and interpret data from the documents. This high recognition accuracy is achieved by integrating multiple techniques and continuously learning from user interactions, ensuring that both header and line-level details are accurately captured.

3. Processing

After recognition, the software facilitates the matching, validation, and enrichment of the extracted data. It can automatically match incoming invoices with existing orders and receipts, flag discrepancies, and allow for quick corrections. This automation significantly reduces manual data entry and the potential for errors, streamlining the booking process.

4. Approval

The final stage involves routing documents through customizable workflows for review and approval. Users can approve documents via a browser or a dedicated mobile app, providing flexibility and ensuring that approval processes are manageable, insightful, and straightforward.

Key Features & Specifications

Advanced OCR Technology: Utilizes sophisticated Optical Character Recognition to accurately extract data from various document formats, including PDFs, XML files, and scanned images.

Seamless ERP Integration: Compatible with multiple ERP systems such as AFAS Software, 4PS Construct, Exact Globe, and Nocore Facilitair, allowing for smooth incorporation into existing business processes.

Automated Invoice Processing: Streamlines the handling of purchase invoices by automating data extraction, matching, and booking, thereby reducing manual intervention and errors.

Customizable Approval Workflows: Offers flexible workflows that can be tailored to an organization's specific approval processes, ensuring compliance and efficiency.

Mobile Accessibility: Provides a mobile application that enables users to view and approve invoices on-the-go, enhancing flexibility and responsiveness.

Email Handler: Automates the extraction of documents received via email, ensuring that all incoming documents are processed promptly and accurately.

Data Validation and Matching: Automatically matches invoices with corresponding purchase orders and delivery notes, and validates data to ensure accuracy and consistency.

User-Friendly Interface: Designed with simplicity in mind, the software offers an intuitive interface that requires minimal training, allowing users to quickly adapt and utilize its features effectively.

Key Features & Specifications

• HR Management
• CRM
• Customer Portal
• Offline Payments
• Purchase Order Management
• Inventory control
• Expense Management
• Invoice
• Employee Data Base
• Accounts Receivable
• Sales Management